The biggest issue comes up between my wife and me on our shared grocery list. Mainly around tasks getting resolved but still showing on your list of tasks. Even that amazing support wasn’t enough to keep me using it though.Īnother of my big complaints was the iOS app for Redbooth. To be honest, it’s got a few more, like j/k for moving up and down in your notifications, or backspace to mark a notification as read, but overall the keyboard support is pitiful and it’s not like it can’t be added.Īs I was realizing the issues with Todoist and collaboration, I gave Asana a shot and while the interface overall just didn’t mesh with me the keyboard support is amazing. In fact when you search for keyboard shortcuts in Redbooth you get a nice post from them listing six whole shortcuts. There is still really no keyboard support for navigating the interface. Redbooth is a integral part of my workflow but it’s not without its lumps. Missing a weekly review is a recipe for a disorganized week, which means you’re getting less stuff done. The daunting task of reviewing everything every time means that most often I just don’t bother with a review since it seems like so much work. My reality is that I don’t remember which project should be reviewed when, which means I need to review everything always. Putting this task in my brain violates what GTD is - everything gets put into a project, nothing stays in your brain. Since I can’t schedule when project reviews should happen I just have to remember when to get back to things. Maybe it’s just some mental hurdle, but I still feel like reviewing projects in Todoist is a pain. The review feature on the iPad was so nice I could easily review all my projects with a coffee during a Saturday morning breakfast with the kids. So stuff like a ‘things to buy’ list may only need to be reviewed every few months as the seasons change and it may be the right time to purchase things for the upcoming season. With OmniFocus you can set review intervals for projects. The big thing I miss, and the only reason I can’t get away from the siren song of OmniFocus, is the robust review process provided by OmniFocus. I love that it integrates with my email clients so I can easily send tasks to it. I love its great keyboard shortcuts and its use of natural language for due dates. I still use it for all my personal GTD workflow though the siren song of OmniFocus is always heard. Don’t ask me how I’m getting charged for my assistant but could never get the payments working for my clients. My assistant still sets up the content for my email list based off tasks in Todoist. I still share projects with my wife, and our grocery list is there. That’s the primary reason I dropped Todoist for client work. This is needless busy work and doesn’t help push any projects forward. Then I’d need to upload the file attached to the email so it was all in one spot. That meant I’d have a task in Todoist that referenced an email the client had sent me as well. In theory I should have been paying for their access as well as my own, but in practice I was never able to make Todoist charge me for my clients and thus the clients were never able to upload files. The big issue with Todoist was actually on the client end they always had issues uploading files. I stuck it out for another three weeks but switched back to Redbooth for managing my client projects and only use Todoist for the most basic project sharing. My idealized world only lasted three weeks, though - Todoist sadly didn’t stand the test of time.
These are the reasons I’ll be putting Redbooth aside for 2015 and moving all future client projects to Todoist. While there’s plenty to like about Redbooth, for me, the friction involved in task entry and management, along with the lack of a decent iOS app added to my frustration with having a not processed ‘inbox’. Out of those two posts I said I was going to use Todoist for all my personal tasks and all my client work. Just about this time in 2014 I wrote about my use of Redbooth and examined Nozbe vs Todoist.
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